March 04, 2011

HOW TO REDUCE STRESS AND INCREASE PRODUCTIVITY

  • Plan each day. Planning your day can help you accomplish more and feel more in control of your life. Write a to-do list, putting the most important tasks at the top. Keep a schedule of your daily activities to minimize conflicts and last-minute rushes.
  • Prioritize your tasks. Time-consuming but relatively unimportant tasks can consume a lot of your day. Prioritizing tasks will ensure that you spend your time and energy on those that are truly important to you.
  • Say no to nonessential tasks. Consider your goals and schedule before agreeing to take on additional work.
  • Delegate. Take a look at your to-do list and consider what you can pass on to someone else.
  • Take the time you need to do a quality job. Doing work right the first time may take more time upfront, but errors usually result in time spent making corrections, which takes more time overall.
  • Break large, time-consuming tasks into smaller tasks. Work on them a few minutes at a time until you get them all done.
  • Practice the 10-minute rule. Work on a dreaded task for 10 minutes each day. Once you get started, you may find you can finish it.
  • Evaluate how you're spending your time. Keep a diary of everything you do for three days to determine how you're spending your time. Look for time that can be used more wisely. For example, could you take a bus or train to work and use the commute to catch up on reading? If so, you could free up some time to exercise or spend with family or friends.
  • Limit distractions. Block out time on your calendar for big projects. During that time, close your door and turn off your phone, pager and e-mail.
  • Get plenty of sleep, have a healthy diet and exercise regularly. A healthy lifestyle can improve your focus and concentration, which will help improve your efficiency so that you can complete your work in less time.
  • Take a time management course. If your employer offers continuing education, take a time management class. If your workplace doesn't have one, find out if a local community college, university or community education program does.
  • Take a break when needed. Too much stress can derail your attempts at getting organized. When you need a break, take one. Take a walk. Do some quick stretches at your workstation. Take a day of vacation to rest and re-energize
(Source: www.mayoclinic.com)

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