February 28, 2011

WHERE DID ALL OF MY TIME GO?

Do you ever end your day and then wonder where all of your time fly to? It just seems like no matter how hard I try and no matter how organized I get, I still cannot find enough time in one day to squeeze in all of the things that I need to get done! This is so annoying. I have always thought that I am pretty good at time management. But for the last month or so, I just don't know what has happened and it just seems like my minutes in a day are disappearing rapidly and where have I been all of those time? I have no idea. But I am determined to get to the bottom of this. I am sure that most of you out there shares the same dilemma.

So I did a little experiment and these are my findings:
EXPERIMENT: To find out where I have spent most of my time during the day, I have recorded every detail of my day. Including but not limited to: how long I spent eating breakfast, getting ready in the morning, time spent on the phone, time spent on the computer, drinking coffee, where I had gone to that day, time spent in traffic, time spent driving, grocery shopping, etc...
I made a chart (with rows and columns). On the rows, I wrote the day and then I wrote the activities I did under here too. On the columns, I wrote the time and how long it took me to do each activity.

RESULTS:
So long story short, by keeping a written record of where I have been, what I have done, and my activities throughout the day, I have resulted in the following findings (these are the average calculation from my findings, used to give you an idea):

Time getting ready: 8-8:45am (45 min.)
Breakfast: 8:45-9am (15 minutes)
Coffee time: 9am-10:30am (1 hours & 30 min.)
Phone Calls: 10:30-11:30am (1 hour)
Computer time: 11:30-3:30pm (5 hours)
Errands: 3:30-7:30pm (4 hours (including drive time)
Coffee Break: 7:30-8:00pm (30 min.)
Dinner: 8-9pm (1 hour)
Computer time: 9-11pm (2 hours)
Getting ready for bed: 11-11:30pm (30 min)
Computer time: 11:30-12:30pm (1 hour)

CONCLUSION: So according to my data, I have found that I spent most of my day either on the phone or on my computer. It is the time spent on the computer that has been eating away the minutes of my day. But even though when I am on the computer to do my business (blogging, FB, forums, etsy shop), I think that I do get side track. Even though I keep telling myself that I am not to spend anymore than 1 hour a day blogging and on Facebook; I still end up hours online. It is because I get easily carried away with the topics in the forums or emails from people. The conclusion is that I need some kind of a system or method to better manage my time. But the most important thing is that I have to keep to it, stick to my schedule,and not get side track. This is going to be a BIG challenge.

RECOMMENDATIONS:
1. Set a schedule
2. Have a daily and weekly planner
3. Set your calendar on your phone
4. Google has a really good calendar online for free.
5. Have an egg timer for smaller tasks.
6. Don't go to websites that are NOT on your schedule.
7. Do not go shopping on Etsy when you are suppose to list items in your shop.
8. Do not have wondering eyes and check out items in other people's shop (I am so guilty of this).
9. Most importantly, stick to your schedule.
10. Have a buddy system. Have your friends, husband, or kids check up on you, and remind you when you have to get off the computer and on to the next task.

I would love to hear of the different things that you try to do to stay on schedule. Please write to me or comment on my blog.

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